Terms & Condition

Bookings and Payments: -

The booking process continue by sending a completed booking form with15%[Nepal], 50% [Tibet and Bhutan] non-refundable deposit as detailed below. We require you to Email by scanning a copy of the passport to our Kathmandu office email: peakexplorer1@gmail.vom or call 00977-9841071401 after receiving Xerox copy of your passport and the completed booking form with your Advance% non-refundable, we will send you a final confirmation receipt. - All deposits required are per person per trip. Please contact us regarding direct deposit details. A bank service charge should be paid at the time of deposit. Or you may proceed directly from the online option which is in our websites.





Account Number: 01910409260012

Peak Explorer Pvt. Ltd Company will not accept any draft Cheque which takes a long process to balance.

** Note:** Bank service charges should be paid by the clients themselves at the time of deposit.

Payment for Indian Guest:

Deposits can be made via our online payment gateway or directly to our dollar account (the dollar account is mention above). The remaining balance should be paid in Indian Rupees or another major currency at the Peak Explorer office in Kathmandu at the time of your arrival. If you pay with a credit/debit card in Nepal we will charge an additional fee of 13% to cover local taxes and transaction fees. You can expect to receive an updated invoice from us within 24 to 48 hours of making an online payment. For Bank Transfers, your invoice confirmation will be sent once we verify that we received the funds. Online Credit Card payments are subjected to a 5% processing fee. Your bank may charge an additional processing fee of 3 to 5% on top of this amount. All treks and services are run and operated solely by Peak Explorer Pvt. Ltd a local Nepal based company with Reg. No: 115459.

Cancellation & Booking Changes:

When Trip confirmed and done the Full payment. And if they cancel the trip own their problem, 45% will be chargeable from your full trip payment. - Peak Explorer Pvt. Ltd Company suggested organizing a similar trip. If any circumstances which can’t start the trip, such no-fly bad weather, landslide or politically problem and if clients want to cancel the trip and not using other suggested trips, we will calculate the expenses cost such, permit, Hotel, Taxi, rest of monies will be refunded. In case if the client wants other trips to regulate, the company will organize another trip by adding and deducting the cost as per total cost. - If you are prevented from traveling on the tour by genuine circumstances, for example (without restriction) because of death, injury or serious illness of the passenger, close relative or friend, redundancy or jury service, you may postpone or transfer your booking to another person, provided they meet all the requirements relating to that tour. A fee of $100.00US per person is required if you postpone or transfer this tour no less than two weeks prior to trip departure. There will be no options available 14 days before the trip departure. You must provide proof of why you are unable to travel at the time you change your booking. - The company will not refund any money if client finished early or terminate the trip according to the itinerary dates. The company will not pay the hotel charges if client finished the trip earlier and want to stay in other places. In case, if there is a conflict between guide and client and client wants to terminate the trip, the cost will refund according to the unfinished trip days.

Passport and Visas:

Valid passport should be carried at least of having 6 months validity from the return date. Nepalese visas can be obtained from the Nepalese Consulate in your country or arrival in Kathmandu, Airport. Nepalese visas costs are the sole responsibility of clients. Visa Fees and Requirements.

Nepal Entry Visa Fees

US $ 25 for 15 days Visa.

US$ 40 for 30 days Visa.

US$ 100 For 90 days visa.

Multiple Entries: US$.20.

If you have more questions don’t hesitate to ask us or you can reference the official publication from the Nepal Visa Office.

Travel Insurance:

Travel insurance provides adequate protection for the full duration of the tour to cover personal injury, death, medical expenses, helicopter rescue, air ambulance repatriation expenses, and adequate cover for baggage. So we suggest you take travel insurance for your own safety.

Risk & Liabilities:

Peak Explorer and its related organization shall not be responsible for any changes in the itinerary due to unavoidable circumstance such as govt. restriction, Landslide, road blockage, flood, snow political unrest, cancellation of flight, delay, sickness or accident, Any extra cost incurring thereof shall be borne by the clients on the spots. We are committed to providing the best services which will give you a once in a lifetime journey in this connection, we perform our duties honestly & seriously to make your journey very smooth & pleasant. However, the entire programs in Nepal are conducted strictly under the rules and regulations of their’ own policies.

Flight Delays in Lukla and Kathmandu:

Weather conditions in the Himalayas can change rapidly and aviation schedules are not as reliable as you might expect. The flight between Kathmandu and Lukla where the Everest Base Camp trek starts is frequently delayed and may be canceled for the day or several days in succession. Lukla Flights may depart and return to Ramechhap instead of Kathmandu due to ongoing upgrades at Kathmandu Airport. Ramechhap airport is a 4-hour drive from Kathmandu. We will provide transport to and from the airport if this is required at no extra cost. In the event your flight is canceled we will either rebook your flight for the following day or attempt to get you on a chartered helicopter. Guests are responsible for the extra costs of helicopter flights which might be $400 or more. If you end up taking a helicopter instead of your flight we will refund you $150 for the flight fare ($110 for Indian Nationals). Please collect the flight refund from the office in Kathmandu.

Here are some important points to keep in mind.

We will book your flight to Lukla soon after you pay the deposit for the trek and send us your passport details. Please send your details as soon as possible so we can book you on the earliest flight.

If your flight is canceled due to bad weather we will rebook your ticket for the following day. When we rebook your ticket it’s likely you will be on a lower priority flight during the peak trekking seasons. This is out of our control as the earlier morning flights will have already been booked months in advance.

The availability of helicopters depends on a number of factors including rescue requirements, prior booking commitments, and weather. We will do our best to arrange a helicopter but keep in mind that various factors are out of our control.

Helicopter rates vary as a rule and increase when demand increases. Offers for helicopter flights displayed in the airport apply to advance bookings. The rates given by our team in Kathmandu may not always match what is offered locally on the mountain. Keep in mind that if an extra seat is available local staff in Lukla may attempt to sell the seat cheaper than we are offering. Extra seats, if not sold immediately, are basically a wasted asset so prices are always in flux.

If helicopters are limited in availability they may only be available to shuttle guests to Phaplu which is an airstrip in the valley below Lukla. We can arrange the jeep from Phaplu to Kathmandu. Be prepared for a 10 to 14 hours journey on rough roads. If you have extra time in Nepal you might be better waiting an extra day at Lukla for the weather to clear.

The Airlines and Helicopter companies often reroute planes and change confirmation details depending on conditions. Updates from our team reflect current conditions and plan frequently change.

Extra Days in Nepal:

As flights to Lukla can at times be delayed for several days during periods of bad weather we suggest you add a couple of extra days at the end of your trek in case of any delays. Extra days should always be scheduled at the end of the trip and not the start. Here are the suggested numbers of extra days based on the trekking season. The suggested number of days is just a guideline and should be generally sufficient.

Trek Start Dates from: Sept 10th to May 10th – 2 Extra Days.

Trek Start Dates from: May 10th to June 1st and Sept 1st to Sept 10th – 3 Extra Days.

Trek Start Dates from June 1st to June 15th and from Aug 10th to Aug 30th – 4 Extra DaysLet us know on your departure date and we can arrange extra hotel nights in Kathmandu for $40 per/night. You can pay this to the hotel directly.

Acclimatization and sickness:

Our itineraries are designed to allow for adequate acclimatization time although everyone reacts to altitude differently. The best means to acclimatize is to decrease your rate of ascent and spend more time on the mountain.

If you become ill on the trek or have serious symptoms of altitude sickness but want to continue up the mountain please contact us by phone/email or ask your guide to contact our office in Kathmandu to make arrangements. Note, that it often takes several days to meet up with another group or match you with a new guide so please plan on having at least 3 extra days in Nepal or the ability to change your international flights. Our policies in the Everest Region are as follows: During peak season we often have groups coming up the mountain every couple of days so it’s easy enough to wait a day or two at one of the tea houses and join the next group after you recover. A porter or assistant guide will wait with you at the tea house and will be available should you need any assistance. If you are doing the Gokyo and Everest Trek you may need to switch and just do the Everest Base Camp Trek. We charge $75 for extra days on the mountain beyond your original schedule.

During the offseason, the option to join another group may not exist. In this case, you will need to walk down to Namche with either a porter or your assistant guide and we will arrange a private trekking guide to meet your new adjusted schedule. One benefit of hiking down to Namche is you will have more time to properly acclimatize and when you hike back up are unlikely to experience any problems. Arranging a new guide is only possible between Nov 15th and Feb 15th and we charge an additional $350 for this service on top of any charges for the extra days on the mountain beyond your original schedule.

We will handle all the changes in your Lukla flights if your schedule is changed at no extra cost, but your flight priority might be lower than it was with your original ticket.

If you are trekking in the Annapurna or Langtang regions please have your guide contact our office in Kathmandu and we will do our best to make arrangements. Similar conditions and extra charges apply for these treks.

All of our guides have practical experience in dealing with the symptoms of AMS and are Wilderness First Aid Certified. They also carry pulse ox meters to measure your blood oxygen level. Please respect the decision of your guide if he deems it unsafe for you to continue trekking.


Trekking in Nepal is strenuous and challenging. We suggest that everyone joining our treks be comfortably hike all day. Treks consist of 6 to 9 hours of daily walking. We do encourage everyone to take a slow pace. Our larger groups will have multiple assistant guides so if some trekkers want a different pace they can trek ahead of the group and the lead guide will generally stay with the slowest members in the group.

Solo Travellers:

We generally don’t charge solo travelers any extra fees. Solo travelers can expect their own hotel room in Kathmandu but will need to share a room with other group members during the trek. If availability allows we will arrange private rooms on the trek as well upon request. Solo travelers who are not joining one of our group treks will be charged an extra $20 a day for a porter. We will inform you of the extra fee before your arrival in Nepal. Sorry, the comment form is closed at this time.